Mobile Inventory Management: Know Every Device, Every User, Every Line in Real Time
1,500 smartphones across your company: do you know where they all are? Saaswedo builds and maintains a centralized mobile inventory so you always have a single, reliable answer.
We’ll show you exactly where your inventory data gaps are.
At a Glance: What We Do and How
| Your Challenge | The Saaswedo Approach |
|---|---|
| Your device data lives in multiple systems | We consolidate order data, carrier data, HR records, MDM, and internal spreadsheets into one system of record in mytem360 — so you get a single source of truth for your entire fleet. |
| You can’t link a device to the person using it | Every smartphone, SIM, and line is mapped to an employee or to stock — so you always know who has what and what’s available. |
| Devices disappear when employees leave | Full lifecycle tracking from order to return means unreturned devices are flagged immediately — not discovered months later. |
| Your inventory is outdated the day after it’s updated | Our team maintains the inventory daily through every fleet action — so your data reflects reality, not last quarter’s snapshot. |
| Spare stock isn’t tracked, leading to unnecessary purchases | Unassigned devices are tracked in real time — so you use what you already have before ordering more. |
The Problem: Your Mobile Inventory Data Is Scattered, and It’s Costing You
You know the scenario. Someone asks how many devices are deployed—or who’s using a specific phone—and suddenly you’re chasing answers across multiple systems. Your MDM shows one version of the truth. The carrier portal shows another. HR records say something else entirely. And the spreadsheet someone started maintaining six months ago? It stopped being reliable weeks ago. All the while, the fleet keeps moving. New hires, terminations, replacements, reassignments… each change widens the gap between what your systems report and what’s happening in the field. Here’s what we see in most organizations:
- Device data scattered across MDM, carrier portals, HR systems, and manual spreadsheets
- Smartphones not returned after employees leave — and no process to catch it
- Spare stock sitting in drawers with no visibility, leading to unnecessary purchases
- Inconsistencies between the MDM enrollment, the inventory records, and the reality on the ground
- No single view that links a device to a line, a user, and a cost
A reliable mobile inventory is the foundation everything else depends on: provisioning, cost optimization, security enforcement, and lifecycle management.
How It Works: From Fragmented Data to a Living System of Record
Saaswedo builds your mobile inventory from the ground up and keeps it accurate every single day. Here’s exactly what happens:
Our experts will reconcile your data and show you the gaps.
What Sets Saaswedo Apart
Most inventory tools give you a database. Saaswedo gives you an inventory that’s reliable, because we maintain it for you.
Benefits by Department
- Get a complete, real-time view of every device, line, and user in a single system of record
- Identify unreturned devices and orphan lines immediately instead of discovering them months later
- Use the inventory as the operational backbone for provisioning, replacements, and returns
- Build budgets on reliable data — know exactly how many devices are deployed and what they cost
- Anticipate refresh cycles by tracking device age and lifecycle status
- Eliminate unnecessary purchases by using available spare stock first
- Prepare device refreshes with accurate data on fleet composition and end-of-life timing
- Reduce over-ordering by gaining visibility into unassigned stock across all locations
- Negotiate carrier contracts with a clear picture of your actual line and subscription inventory
Frequently Asked Questions
Use case
Outsourcing Mobile Inventory Management
The French leader in rail transport was managing a large and complex mobile, M2M and IoT telecom estate across several business entities, more than 3,000 stations and facilities, and 26 business fleets. With 240,000 lines to track and 950 internal fleet managers involved, maintaining an accurate, up-to-date inventory had become essential to support operational control, cost visibility and day-to-day fleet governance.
Saaswedo deployed mytem360 as a centralized mobile inventory management platform, supported by a dedicated single-window service. The project included the integration of existing assets, the structuring of inventory repositories, the standardization of asset management processes, user acceptance testing, user training, and the implementation of a governance model to clarify responsibilities between SNCF entities and Saaswedo teams. The results:
- 240,000 mobile, M2M and IoT lines centralized in a single mobile inventory management environment
- 26 business inventories consolidated into a structured and standardized asset repository
- 950 internal managers supported with a shared framework for managing lines, devices and telecom-related updates
- More than 3,000 stations and facilities covered by a unified inventory governance model
- Improved CMDB reliability through an up-to-date repository connected to the company’s HR system
- A dedicated single point of contact established to support fleet managers and maintain inventory data quality over time
Today, our client benefits from a more reliable, scalable and governed mobile inventory management model. Inventory data is easier to maintain, mobile assets are more visible across entities, and internal teams can rely on a structured repository to support operational decisions, cost control and telecom fleet governance.
Getting Started
Here’s what happens when you reach out:
No commitment. We’ll show you exactly where your fleet data stands, and what it’s costing you.
Contact us
Request a meeting with our experts
Whether you need a telecom audit, an assessment of your mobile asset inventory, or a full governance roadmap, our team will tailor its approach to your specific context and challenges.